Ensured appropriate budget allocation by maintaining a record of employee attendance at trainings and conferences. Senior Administrative Assistant Job Description. Scheduled travel arrangements, both domestic and International for flight itinerary, hotel, and automobile reservations, Utilized SAP software to run MIS report, Purchase Orders, and Q-Notes, Supported 3 Partners and 6 Senior Managers. Be proactive and self-directed to anticipate needs, Comfortable working with corporate leadership, HR Executive Leaders and Executive Leaders in other departments, Working with HR Administrative Assistant team and other administrative assistants across the company, Minimum 5 years of experience supporting leaders and/or teams, Experience or exposure working in/with HR, Advanced Microsoft Word, PowerPoint and Excel skills, Perform a range of diverse administrative activities for the department such as (but not limited to), Assist and resolve problems and inquiries of visitors, Review and control incoming and outgoing correspondence, Schedule appointments and maintain calendars, Respond to management requests for information that may be politically sensitive in nature, 50-75%: Provides ongoing administrative assistance, Sorts and distributes incoming mail; coordinates and prepares outgoing mail, Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Monitors monthly WIP reports and notify managers of revenue that needs to be billed. Ensured new employees are quickly integrated into the department by managing departmental new hire process: set up interviews for new hires, create employee information packets and process employees in computer system. He/She will work as a strongly collaborative teammate with the other Administrative Assistants in Product Strategy and Planning and Technical Operations. Be aware of conflicts and be adept at keeping manager aware of updates and working around conflicts in a proactive and skilled manner, Preparing presentation materials on Excel and PowerPoint for senior leaders of the entire firm, Handling periodic travel arrangements for manager, and for direct reports. Serves as a liaison with other departments in acquiring and maintaining technology, supplies and other logistical needs through standard UO procedures, Regularly (2/3 of the time or more) sit for prolonged periods of time, talk, use hands and finger to grip, pinch, handle or feel objects, tools, or controls; repetitive use of an input device- a keyboard or mouse in a steady manner; and close vision with or without corrective lens (clear vision at 20 inches or less), Occasionally (1/3 of the time or less) stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with backgrounds noise, stop, kneel, crouch, or crawl, reach, pull, push with hands and arms above/below head; lift/push up to 10 pounds with control; use distance vision with or without corrective lens; use color vision (ability to identify and distinguish colors); maintain concentrations/focus, Adapts procedures, processes and techniques to the completion of assignments and in line, Minimum 5+ years of experience in a Senior Administrative Assistant role working in a fast-paced environment, Previous work experience supporting multiple executives and their teams, High school diploma (or more), advanced secretarial education or college preferred, Secretarial experience preferably at executive level, Broad knowledge of company organization, policies and practices, Excellent knowledge, with proven experience, of Microsoft Office applications, Strong oral and written communication skills with ability to interact with all levels of management, Proven logical skills, well organized and detail oriented, Experience working within a sports property organization, law firm and/or legal department is preferred, Perform office support functions for the Dallas office including, but not limited to, supply ordering, greeting office visitors, and maintaining conference rooms and office equipment, Support the Client Relations & Business Development BC Planner by serving as the site lead for the Dallas office, Aptitude to quickly learn Prudentials business and administrative procedures, Basic knowledge of retirement business, administrative procedures and investment products is a plus, Support positive relationships in the Real Estate community by tracking listing agreements, creating listing and closing keys as appropriate, updating new real estate listings/closings, alerting property managers to and following up on managed listings, creating and distributing management collateral for listings that include unit revenue reports, unit quality ratings, historical revenue performance, Own all steps of new contract processing including communicating and tracking contract concessions with appropriate parties, tracking staff and realtor referrals, ensuring timely collection of W9 forms form owners, timely entry of owner use reservations for new owners, providing owner with copies of executed materials, supporting property management team in execution of unit addition process, Work with Business Development Manager to finalize, implement, and create a messaging plan and content for direct mailer campaigns, Respond to unit performance requests in coordination with Business Development Manager, Support Business Development Manager through monitoring of voicemail and email during Business Development Manager’s time off, prioritizing incoming messages based on the urgency that is required of the response, and responding to messages where appropriate and capable, Proficiency in Microsoft Office, particularly Excel and Outlook –Required, Proficiency in Adobe Suite, Publisher, or Photoshop –Preferred, Minimum 2 years administrative experience, preferably in a hospitality environment, Ability to read and comprehend complex correspondence. Seeking a role of increased responsibility and authority. Manage expense reports for executives, Orders and maintains appropriate levels of office supplies. The mill phone directory was published quarterly. Guide the recruiter to the conclusion that you are the best candidate for the senior administrative assistant job. 3%, Responds to requests for information from internal employees and external vendors in a timely manner.5%, A minimum of 12 years of office administration experience with prior experience supporting executives required, Extensive working knowledge of SAP, MS Word, Excel & PowerPoint, Must be able to interact and communicate effectively with individuals at all levels of the organization, 5+ years of related Administrative experience, Experience supporting Senior-level management, Microsoft Office/Suite proficient Word, Excel, PowerPoint, Solid negotiation, analytical and problem solving skills, Associate's or Bachelor's Degree, or equivalent work experience, Experience working at a law firm, asset manager, and/or big bank/financial services firm, Strong knowledge of business desktop applications, such as Microsoft Word, Excel and Outlook, Ability to prioritize workflow meeting deadlines $, Interacts and collaborates regularly, as a critical function, with Executives and their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks. Handling logistics for technology, meals/catering, etc, Ongoing administrative assistance in Global Marketing Services, supporting multiple senior executive (EVP and SVP level) as well as their management teams, Responsible for supporting a variety of department projects and initiatives including compiling status reports, quarterly dashboards, PowerPoint presentations and miscellaneous projects, Schedule domestic and international travel, handle itineraries and logistics. Senior Administrative Assistant Resume Sample Two is one of three resumes for this position that you may review or download. Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of the engagement and deal process, Prepare and execute deal process activities which may include using Cap Source to assist deal teams in creating buyer’s list, creating and updating Confidentiality Agreements and Non-disclosure Agreements, checking with Legal when appropriate. This position may ensure that policies and procedures exist for compliance with all global and regional processes related to anti-bribery and corruption, sanctions and anti-money laundering, This role supports the department executive, and takes instruction on actions to support compliance activities, Supports human resources department by coordinating meetings/events for Executive Aon HR Leader, directs and HR Connect team, arrange domestic/global travel, submits expenses, professionally handle highly confidential information; handle multiple projects and work within HR Executive Leadership and HR administration team, Schedule and coordinate logistics for small/large domestic and international meetings/events, e.g. Administrative Assistant who goes above and beyond basic administrative tasks and … Maintain communication with Engineering team during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits, Ensure effective communications are established and maintained between the Engineering Director and adidas departments and facilities, Perform research for special assignments and prepare PowerPoint or other presentations, Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service, Perform day-to-day administrative support services such as: communications (written, fax, email, telephone, etc. You’ve got the skills to assist any office staff. Calendar management skills, including the coordination of complex and multiple participant meetings, Be familiar with Concur application, Workspeed, Virtual EMS, GetIT and TIAA-CREF Intranet in general, Demonstrated ability to multi-task and prioritize and escalate issues to the proper person when necessary. The incumbent has the authority to collect or be provided with the required information to enable tracking to be done but escalates resolve if analysis suggests action is required. Locates and attaches appropriate file to correspondence to be answered by supported staff, Greet clients, ascertain nature of business and route visitors to employer or appropriate person. They may greet and route visitors, help executives with communications, schedule repairs and services on office equipment, purchase supplies, schedule meeting rooms, and more. Coordinates collection and preparation of financial and operations reports as needed. There are many types of resumes, and ways to format the document.Consider which options make the most sense for you. This senior administrative assistant resume template highlights the person’s qualifications and expertise in the domain. Primarily responsible for contact data hygiene, Use CapSource to assist deal teams in creating buyer lists and Confidentiality Agreements. Processing expense accounts, identifying trends/discrepancies, researching and following through with corrective adjustments. Orders training materials, as required, Has some interaction with various internal LOBs or other internal support groups to accomplish administrative or coordination tasks, May interact with vendors depending on unique requirements of the business unit, Interacts with several senior managers to accomplish administrative or opeational tasks, Requires 3 to 5 years experience in an administrative function in a fast paced environment, Post-Secondary education in a related field. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. Follows established processes to ensure timely reporting, Accountable for planning and organisating meetings (schedule attendees, book conference rooms or meeting venues, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc), Proactively responds to questions, concerns and requests for information and resolves routine questions and information requests, Serves as a back-up for other Administrative Assistants and Executive Assistants as required, High School diploma, Bachelor’s degree preferred, Experience supporting senior level management, Extensive working knowledge of MS Word, Excel & PowerPoint, Ability to interact and communicate effectively with individuals at all levels of the organization, Experience in woring in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands, Ability to handle confidential information and issues effectively and without breech of confidentiality, Coordinates day-to-day activities including telephone, email correspondence and greeting/helping visitors, Provides daily administrative support to the Global CMD Director Connected Driving (e.g., travel support/coordination, presentation preparation, filing, meeting arrangements, expense reports), Coordinates and arranges travel schedules and reservations, Supports the CMD Managers in coordinating meetings, events etc, Provides sales related reports and analysis out of Salesforce.com and related finance tools, Generates and updates Powerpoint decks on a weekly, monthly basis as required for weekly and monthly reports and business reviews, Coordinates meetings and workshops including facilities set up and minute taking during meetings, Assists out-of-town colleagues with logistics and language support as required, Organizes and maintains filing systems by using MS Office, MS Sharepoint filing correspondence, reports etc, Prepares outgoing mail and correspondence, High school diploma or equivalent preferred or a combination of education and relevant work experience, 10+ years’ experience in an administrative support or sales support role, including at least 5 years assisting senior managers in an IT or Consulting environment, Excellent PC Skills - MS Office, Sharepoint, Lync or similar tools, Ability to flexibly manage multiple priorities, Has the ability to operate effectively as a team player, Ability to build up and maintain internal networks, Fluent German and English essential, fluency in French helpful, Act as a key resource for the team of colleagues -- solving problems, establishing procedures, etc, Use internal travel tool to book consultant travel; prepare/submit expense reports, Act as a subject matter expert for internal tools and resources, Manage special projects independently and with knowledge of the budget, Manage purchase order requisition process, Prepare and produce high quality presentations and correspondence - Word document creation, proofing and production; PowerPoint presentations with a high degree of creativity and knowledge, Provide support for client meetings -- catering, travel, document production, room reservations, etc, Coordinates with other BU and IC administrative assistants helping to drive alignment and consistency of communication/approach across offices/locations, Develops, maintains, and communicates team function processes and procedures, Demonstrates ability to draft basic correspondence / documents and proofs work to ascertain communication is clear in tone and error free, Maintains assigned tasks on intranet site, Manage invoice and PO processes, including consultancy fees, vendors, etc as needed, Assists with meeting management for the PST’s, including but not limited to the creation of the agenda for the PST, and participation in meetings, as needed, to capture minutes, key decisions, and follow-up actions, Helps to organize offsite meetings, team events, etc, Ensures that all appointments are timely and accurately scheduled, maintains Outlook calendar accurately, manages decision making on scheduling of appointments, manages and coordinates meetings utilizing meeting planning skills (including confirming attendees in advance. , ergo hardware develops relationships with executive offices & externally as necessary to senior administrative assistant resume examples group..., quickly change direction and independently prioritize work in order to support intra group coordination travel plans 3+... 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